We, the Lookeen-team, would like to thank all for the overwhelming participation in our Microsoft Sharepoint-survey. Altogether, several hundreds of companies took part in our survey. We were especially very impressed by the fact that a very big number of the respondents took the time to express their wishes and ideas freely. We were able to take up a lot of ideas, improvement suggestions and inspiration from the analyses. The survey confirmed our assumption about the indexing of Sharepoint-servers being an interesting topic for companies. This was reflected in the fact that a lot of companies agreed to take part in the beta phase.

Other interesting key data of the analysis:

• About 15% of the companies which do not use Microsoft Sharepoint so far are planning the introduction of Microsoft Sharepoint
• 60% of all users wish for a functionality with which email contents can be easily uploaded to the Microsoft Sharepoint server.
• More than 60% of the participants would prefer to simply add the Microsoft Sharepoint server as an additional index source.

Naturally we will inform you soon about the introduction date of the Lookeen Microsoft Sharepoint edition. Do you have questions about Microsoft Sharepoint or would you also like to apply for the beta test phase? Then simply send us an email to info@lookeen.net – keyword: „Sharepoint“.

On a daily basis, we, the Lookeen-team, receive calls and emails from customers all over the world, who tell us how convinced they are by Lookeen and how much they would like to have a similar tool for their folder structure in Windows.

A lot of Windows users have already noticed the benefits of a desktop search and took advantage of it. However, you do not need additional tools to browse your desktop – because the function of a complete desktop search is already included in Lookeen.
You just have to add the desired folder by using the Lookeen options. After you have done that, Lookeen will also index all folders in Windows and provide a full text search for the most common file types, like for instance:

• Microsoft Office Word (.doc, .docx)
• Microsoft Office Excel (.xls, .xlsx)
• Microsoft Office PowerPoint (.ppt, .pptx)
• Adobe Portable (.pdf)
• Websites (.htm, .html)
• PHP-files (.php)
• Extensible Markup Language (.xml)
• Richtext files (.txt, .rtf)

Have you already been wondering a lot of times where the individual information is exactly stored? On which server you can find the desired document? Was this file shared in the network by Mr. Meier – or by Mr. Schmidt?
This is no problem for Lookeen. You can also add an unlimited number of network resources or complete servers in order to access the required information quickly and easily.

Whatever you need – Lookeen will find it for you!

Just imagine that your Customer Care Center keeps records on all support cases. These records are stored in a central place, a document is allocated to each support case and the corresponding email is linked with it.
Now you can decide in which way you want to make this information accessible for all employees of the CCC. After you have done that, everyone can browse for the corresponding information in a network folder.  With the help of Lookeen, you can also index every user of the network drive in order to ensure in this way that everything which is searched for will be found immediately.

But why should 20 users index the same data 20 times? This burdens your network and requires extra time and resources.

Based on this question, we, the Lookeen-team, developed the “shared index”. The concept of the shared index sources includes a central index, which is accessible for all users. The advantages are obvious:

• Every user has the same data status
• The index only has to be created and renewed at one place

Here is another scenario which customers often tell us about:
A multitude of email-archives exists. In order to preserve Outlook’s high performance and user friendliness, naturally those archives shall not be included into the work profile.
This is no problem when using Lookeen:

Simply create a new outlook profile. Afterwards you can add any number of archives to this profile. Lookeen will index the archives in this profile from that moment on. Now you can add this created index as shared index source to your work profile. After you have done that, each query will also include the indexed archives and each indexed object can also be opened and relocated easily by using Lookeen.

The communication in the business world has changed fundamentally during the past ten years. While the main sales channels in the past were written correspondence and telephone calls, now the email has achieved the highest significance.

Every year, more than 77 billion emails are sent via the internet in Germany alone. This means that each employee sends and receives on average 180 emails per day. (source: dpa).

Lots of these emails contain important information concerning the wide variety of business processes. Therefore it is obligatory to archive the corresponding emails. According to a survey from Absolit® Consulting, the number of archived emails has already been 4,700 on average per workplace in 2003.

After the messages have vanished within personal folders or in archive servers, it becomes difficult and costs time to find them again. However, in many cases it is the existing correspondence, email attachments or documentation, which constitutes the decisive success in business transactions. A possibility to find this data again in a quick and uncomplicated way is therefore so very important.

Due to the index of Lookeen, all information will be presented to you within a few seconds. Simply search for distinctive keywords or let all objects connected to a contact be displayed.

With Lookeen you will find – instead of search!

Lookout for Outlook is surely still well known by a lot of people. The small tool ranked among the most important add-ons for Microsoft Outlook some time ago.

The Microsoft Outlook users have been wishing for an extended and fast search function since the first version was launched. Public folders as well as exchange mailboxes have to be browsed. It is not effective enough to only browse the current folder – instead it also has to be possible to select the simultaneous browsing of all folders. The search results have to be available immediately, also in case of a great data volume. Lookout was therefore the solution for thousands of customers who have recognized the surplus value of such an index search.

Hereby Lookout uses the well-known open source project Lucene. Lucene is considered to be one of the best and fastest search libraries in the world and is provided by the Apache Software Foundation. With the help of its existing version at that time, Lucene 1.4, Lookout was able to stabilize and optimize the compare functions.

It was a profitable and successful business for Lookout to enrich Microsoft Outlook by extended search functions. This fact makes Microsoft’s strategic decision to buy Lookout up and to integrate it into Microsoft’s own company in 2003 even more understandable. However, it seemed that this resulted in a development stop and the end of the support for Lookout. Lookout was developed for Mircosoft Outlook 2003 in .NET Framework 1.0. The consequence was that Lookout was left out for a multitude of Outlook users when they switched to Outlook 2007.

At the time Outlook 2007 was launched, the Axonic Informationssyteme GmbH was developing the social networking tool Chilibase. It was Chilibase’s aim to identify connections between contact persons, emails and email contents and to edit them in order to increase the workflow in the email environment.
Chilibase was launched on the market at the same time when Outlook 2007 was starting to push the previous version more and more away. Chilibase made it possible for the former users of Lookout to compensate the omission of Lookout. However, during conversations with customers it became more and more apparent that the users simply missed Lookout’s search function and did not found an adequate alternative. Without any doubt the end of Lookout left a gap for a lot of companies and private users.

Inspired by the customers, the Axonic GmbH started a corresponding market analyses at the end of the summer 2007. The Axonic GmbH quickly came to the doubtless conclusion that there has to be an alternative to Lookout. The advantages of a quick, smart and easy to handle index search established themselves too well to forgo it.

This was Lookeen’s hour of birth. Up to now, Lookeen has established itself as THE alternative to Lookout throughout several versions. We have tried to continuously adapt Lookeen to the wishes of the customers and to improve it. At this Lookeen is also supported by the newest versions of Lucene, which are also used by a lot of internet search engines and Wikipedia.